Scottish Events has made every effort to word this document in laymen’s terms, with clarifying various clauses where necessary. If you do not understand any of this, please call us to discuss As contracts are binding we would suggest you read carefully and if necessary seek independent advice.

Booking confirmed either electronically or win writing will be subject to a legally binding contract carrying the following non-negotiable terms and conditions of booking:

Definition
This booking contract is between you the ‘client’ and Scottish Events.

Confirming the booking
Confirmation means either electronic or written acceptance of this booking.All bookings take effect immediately upon 'confirmation'.
Non-signature/non-return of contract is not sufficient to cancel the booking or acceptance of these terms.

Upon your written 'confirmation' of the booking, Scottish Events will issue a contract to the 'client' for signature and this must be returned within 3 working days. The client may keep a copy of this for his or her own records.

Scottish Events will store the signed contract for safe keeping (copies available on request) and for eighteen months after the event.

Changes to contract
Any change to the contract must be made in writing and signed by both parties i.e the client and Scottish Events.

Payment of fees
The agreed booking deposit is due strictly within 5 working days of invoice. Cash, cheque, CHAPS, BACS or Electronic Transfer, can pay deposits.
The balance is payable on the day of the event.
If any fee which the 'client' is due to pay prior to the event has not been received at least 3 working days before the event, we have the right to cancel this booking without penalty and the 'client' will forfeit any other fees paid previously, and remain liable for any cancellation fees due (see clause 5.)

Cancellations
Cancellation by the ‘client’:
Cancellation by the 'client' is not allowed for any reason except circumstances covered by 'force majeure' (see clause 18.) In the event that the ‘client’ cancels the booking, the ‘client’ agrees to inform Scottish Events immediately.
Cancellation by the 'client' within 48 hours of confirmation will not carry a cancellation fee unless the event date is within the following 5 days, in which case the full fee will be due.
Any other cancellations will result in loss of deposit.


Cancellation by Scottish Events
In the unlikely event that we have to cancel Scottish Events we will make all reasonable attempts to find a suitable replacement at no extra cost to the ‘client’. Should a suitable replacement not be found, we agree to refund the ‘client’ their deposit plus any other booking fees already paid in advance.

Should Scottish Events cancel a booking under circumstances not covered by 'force majeure' (see clause 18) the ‘client’ may pursue unlimited damages from us as they see fit.

Late payment of deposit
Failure by the ‘client’ to pay the booking deposit within the terms specified will result in ‘client’ being in default of contract. The booking will be cancelled and the ‘client’ will be bound by the cancellation clauses in the cancellation section of these terms and conditions.

Late payment of the balance
Failure by the ‘client’ to pay will result in a late payment fee (equal to 10% of the total balance due) being added to the outstanding balance. This will be payable by the ‘client’ to Scottish Events, for every 5 working days the payment is late.

Complaints
 Any dispute between the ‘client’ and Scottish Events must be made in writing and noted at the earliest time.

Changes on the day
Where possible, changes to the contract schedule, which are unavoidable on the day of the event, will be discussed & agreed with the client and Scottish Events.
Any changes will be subject to these terms and conditions.

Delayed event schedules and late finish fees
If due to the late running of or alterations to the event schedule which is no fault of Scottish Events we reserve the right to charge 10% of the total balance due per one hour over run, payable on the day of the event by the 'client' to Scottish Events.


Expenses
If the ‘client’ has agreed to pay expenses we will issue you with full receipts. All expenses must be paid within 14 days of invoice. Late payment of expenses will incur a late payment fee equal to 10% of the expenses due per 5 working days that payment is overdue.


Insurance

We have our own public liability insurance of £2,500,000 but dependant on the event type the client may have to pay for specialised insurance cover.

Force Majeure
In cases of ‘Force Majeure’ (which shall be known as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy, act of God), which are not attributable to any act or failure to take preventive action by the ‘artist’ or ‘client’, then the ‘client’ may cancel this booking without penalty other than loss of deposit.